Scouting Lead preparation

Before event day

Preparation

• Log in via Admin Login, you should be in the Admin Index
• Go into Load/Update events
  • Note the ‘event key’ for the event - e.g., 2018njbri
  • Click Teams to load in team data for this event; go back to Admin Index
• Type in the ‘event key’ and click “Set current eventId”
  • The ‘Current Event’ label should switch to the new ID
• Go into See matches for the current event
• Click Update All Matches
  • Matches will be listed once the data comes into the feed; go back to the Admin Index
• Go into Scouting Pairs
• Delete all pairs; go back to Admin Index

Team member updates

• Go into Manage Members
• Make any user changes (if any needed) - add new, change names, change subteams
  • Change users one at a time - click Update for each row one change at a time

Event day morning

After final attendance is taken at the event site the first morning

• Go into Set who is present
• Adjust checkmarks and click Update {at bottom}; go back to Admin Index
• Go into “Scouting Pairs”
  • Only non-leads & non-drive should be showing!
  • If a Team Lead is not at the event, and a Second needs to be elevated to Lead:
    • Go back to Manage Members
    • Change the subteam of the Second to ‘lead’
    • Go back to Scouting Pairs - they should no longer appear in the lists
• Form the desired scouting subteams - can be 1, 2, or 3 people
• Click Allocate teams to PIT SCOUTING
  • THIS ACTION DELETES EXISTING PIT SCOUTING DATA FOR THIS EVENT IF ANY EXISTS
  • Re-type in your password to confirm; go back to the Admin Index
  • Click on the Pit Scouting option in the top nav bar to see Pit Scouting assignments

Wait for the match schedule to be released and uploaded

• Go into See matches for the current event
• Click Update all matches
  • A list of unplayed matches will show up once the data is available online
  • Repeat if needed; perhaps watch the The Blue Alliance app to see when their data refreshes
  • Go back to the Admin Index
• Go into Scouting Pairs
• Click Allocate teams@matches to MATCH SCORING
  • THIS ACTION DELETES EXISTING MATCH SCOUTING DATA FOR THIS EVENT IF ANY EXISTS
  • Re-type in your password to confirm; go back to the Admin Index
  • Click on the Match Scouting option in the top nav bar to see upcoming Match Scouting assignments