Scouting Lead preparation

Before event day

Preparation

1. Log in via Admin Login, you should be in the Admin Index
2. Go into Load/Update events
   1. Note the ‘event key’ for the event - e.g., 2018njbri
   2. Click Teams to load in team data for this event; go back to Admin Index
3. Type in the ‘event key’ and click “Set current eventId”
   1. The ‘Current Event’ label should switch to the new ID
4. Go into See matches for the current event
5. Click Update All Matches
   1. Matches will be listed once the data comes into the feed; go back to the Admin Index
6. Go into Scouting Pairs
7. Delete all pairs; go back to Admin Index

Team member updates

1. Go into Manage Members
2. Make any user changes (if any needed) - add new, change names, change subteams
   1. Change users one at a time - click Update for each row one change at a time

Event day morning

After final attendance is taken at the event site the first morning

1. Go into Set who is present
2. Adjust checkmarks and click Update {at bottom}; go back to Admin Index
3. Go into “Scouting Pairs”
   1. Only non-leads & non-drive should be showing!
   2. If a Team Lead is not at the event, and a Second needs to be elevated to Lead:
      1. Go back to Manage Members
      2. Change the subteam of the Second to ‘lead’
      3. Go back to Scouting Pairs - they should no longer appear in the lists
4. Form the desired scouting subteams - can be 1, 2, or 3 people
5. Click Allocate teams to PIT SCOUTING
   1. THIS ACTION DELETES EXISTING PIT SCOUTING DATA FOR THIS EVENT IF ANY EXISTS
   2. Re-type in your password to confirm; go back to the Admin Index
   3. Click on the Pit Scouting option in the top nav bar to see Pit Scouting assignments

Wait for the match schedule to be released and uploaded

1. Go into See matches for the current event
2. Click Update all matches
   1. A list of unplayed matches will show up once the data is available online
   2. Repeat if needed; perhaps watch the The Blue Alliance app to see when their data refreshes
   3. Go back to the Admin Index
3. Go into Scouting Pairs
4. Click Allocate teams@matches to MATCH SCORING
   1. THIS ACTION DELETES EXISTING MATCH SCOUTING DATA FOR THIS EVENT IF ANY EXISTS
   2. Re-type in your password to confirm; go back to the Admin Index
   3. Click on the Match Scouting option in the top nav bar to see upcoming Match Scouting assignments
      1. The above creates a "scout-focused" schedule, where scouts 'follow' teams.
5. To instead create a "every 5 matches..." schedule, NEXT click Clear all MATCH SCORING assignments
   1. With this option, you can also include support folks, parents, etc. in the process
6. Re-type in your password to confirm
7. Add in any support/etc. individuals you want included in the match rotation by checking additional names
   1. If you have 6 total scouts assigned + checked folks, then everyone will always be scouting
   2. If you have 9 total, then folks will be on for 10 matches, off for 5, on for 10, etc.
   3. If you have 12 total, then everyone will be on for 5, off for 5, etc.
      1. If you have more than 12, then folks will occasionally have longer breaks
   4. If you have (say) 18 total, then folks will be on for 5, off for 10, etc.
8. This will create a schedule up to the next break. Once the last match before the break has been finished and updated in the DB, click this again to get a new schedule up to the following break, etc.