diff --git a/Instructions/Labs/LP1 Activity 1 - LAB - Create and use advanced rule.md b/Instructions/Labs/LP1 Activity 1 - LAB - Create and use advanced rule.md new file mode 100644 index 0000000..29f2fe8 --- /dev/null +++ b/Instructions/Labs/LP1 Activity 1 - LAB - Create and use advanced rule.md @@ -0,0 +1,148 @@ +# Lab 1 Configure an advanced rule + +Advanced rules link a financial dimension or multiple financial dimensions to a +main account or a range of main accounts. The advanced rule enables additional +information to be gathered for reporting and analysis beyond what you have set +up in related account structures. + +If we add a dimension to main accounts in an account structure, that dimension +will be available for all the main accounts in that specific account structure. +Advanced rules can help you manage exceptional conditions by configuring an +additional dimension to a main account or even a subset of main accounts in the +same account structure. + +For example, you agree on a relocation expense budget per employee. To monitor +these budgets, you want to be able to report the relocation expenses per +employee for only one specific main account in an existing account structure. + +Use the USMF company for the exercises in this lab. + +In this lab, you will configure an advanced rule structure. + +## Exercise 1 Create an advanced rule structure + +**Scenario** + +Contoso, Ltd. has a new HR manager who plans to create a Relocation expenses per +worker report. You need to set up the advanced rule structure with an extra +dimension *Worker* for the main account *602210 Employee Relocation Expense.* + +1. Navigate to the **General ledger** module, and then select **Chart of + Accounts** \> **Structures** \> **Advanced rule structures.** + +2. Select the **New** button to create an advanced rule structure. +![Advanced rule structures page with the New menu expanded to create an advanced rule structure](../images/LP1P1.png) +3. Enter **Relocation expenses** in the **Advanced rule structure** field. + +4. Enter **Relocation expenses** in the **Description** field and select **OK**. +![Create advanced rule structure menu with the Advanced rule structure and Description fields filled in. The OK button is activated.](../images/LP1P2.png) + +5. Select **Add segment**. +![Relocation expenses view of Advanced rule structures with focus on Add segment.](../images/LP1P3.png) + +6. Select **Worker** and select **Add segment**. +![Relocation expenses view with an overview of all available segments in the Add segment pane. Focus is on the Worker segment and the Add segment button.](../images/LP1P4.png) + +7. Leave the asterisk in the **Worker** field to ensure that Worker is a + mandatory field. +![Relocation expenses view of the Advanced rule structures tab with segment worker active for all values.](../images/LP1P5.png) + +8. Select **Activate** in the action pane. +![Training and development view of the Advanced rule structures tab. Focus is on the Activate button.](../images/LP1P6.png) + +9. Select **Activate** in the pop-up screen. +![Pop-up screen for activating the advanced rule structure. Focus is on the Activate button.](../images/LP1P7.png) + +10.Close the form. + +## Exercise 2 Add the advanced rule to an account structure + +In this exercise, you will add the advanced rule structure to an existing +account structure. Main account **602210 Employee Relocation Expense** is +configured in account structure **Manufacturing P&L**. + +1. Navigate to the **General ledger** module, and then select **Chart of + accounts** \> **Structures** \> **Configure account structures.** + +2. Select **Manufacturing P&L.** +![Account structures Standard view with focus on the account structure Manufacturing P&L.](../images/LP1P8.png) + +3. Select **Edit** in the action pane. +![Manufacturing P&L account structure on the Account structures tab. The Edit button is expanded to adjust the Manufacturing P&L account structure.](../images/LP1P9.png) + +4. Select **Advanced rules** in the action pane to configure the advanced rule. +![Account structure Manufacturing P&L. The Advanced rules button is selected to attach the advanced rule to the account structure Manufacturing P&L.](../images/LP1P10.png) + +5. Select + **New** in the action pane**.** +![Advanced rule structures page with the New menu expanded to attach an advanced rule structure to account structure Manufacturing P&L.](../images/LP1P11.png) + +6. Select **Yes** in the pop-up screen if you get one. (By default, No is + activated +![Pop-up screen for creation of an advanced rule. The No button is activated. ](../images/LP1P12.png) + +7. Enter **Relocation Expenses** in the **Advanced rule** field. + +8. Enter **Relocation Expenses** in the **Name** field and select **Create**. +![Create an advanced rule menu with the Advanced rule structure and name fields filled in. The Create button is activated.](../images/LP1P13.png) + +9. Select + **Add new criteria**. +![Advanced rules page with the New button activated to add new criteria.](../images/LP1P14.png) + +10. Enter **602210** in the **Value** field for MainAccount. +![Advanced rules page with advanced rule criteria expanded. The fields Where, Operator, and Value are filled in.](../images/LP1P15.png) + +11. Navigate to **Advanced rule structures**, and then select **Add** \> + **Relocation expenses** \> **Add** to add a structure. +![Create advanced rule structure menu with Add advanced rule structure to advanced rule expanded. The fields Name, Description, and Segments are filled in. Focus is on the Relocation expenses advanced rule and the Add button.](../images/LP1P16.png) + +12. Close the form. + +13. **Activate** the account structure in the action pane. + +14. Select **Activate** in the pop-up screen. + +15. Close the form. + +## Exercise 3 Create a journal entry with the new advanced rule + +1. Navigate to **General ledger** \> **Journal entries** \> **General + journals**. + +2. Select **New** to create a new journal. + +3. Select **GenJrn** in the **Name** column. + +4. Select the **Lines** button in the action pane. +![The general journal menu with the WF General Journal name field filled in. Focus is on the Lines button.](../images/LP1P17.png) + +5. Enter **12/14/2023** in the **Date** field. +![A screenshot of a computer Description automatically generated](../images/LP1P18.png) + +6. Enter in the Account field Main account 602210, value 001 for dimension + Business Unit, value 022 for dimension Department, value 007 for dimension + Cost Center, value Audio for dimension Item group and value **000001 for + dimension worker.** +![Account structure selection](../images/LP1P19.png) + A value is **mandatory** for the dimension worker you set up in the advanced rule structure. If you do not select a value, the following message appears: **Blank is not allowed for Worker for the combination**. +![Journal voucher page displaying the message Blank is not allowed for Worker for the combination.](../images/LP1P20.png) + +7. Enter **$2,000.00** in the **Debit** field. + +8. Select main account **602200** in the **Offset** account. + + The dimension values will be copied from the main account 602210 except the + value 000001 for worker. The dimension worker is configured for only main + account 602200 by using an advanced rule. +![The general journal lines menu with the Account field filled in, including all the dimensions.](../images/LP1P21.png) + + + +9. Select **Post** in the action pane to post the journal. + +10. Select **Voucher** to verify if the value **000001** for worker was posted + for main account 602210 Employee Relocation Expense. *Voucher is only + available if you posted the journal.* +![The general journal lines menu with focus on the field voucher.](../images/LP1P22.png) +![Account number selection](../images/LP1P23.png) + +11. Close the form. diff --git a/Instructions/Labs/LP2 Activity 1 - LAB - Subscription billing.md b/Instructions/Labs/LP2 Activity 1 - LAB - Subscription billing.md new file mode 100644 index 0000000..94369b0 --- /dev/null +++ b/Instructions/Labs/LP2 Activity 1 - LAB - Subscription billing.md @@ -0,0 +1,238 @@ +# Lab 1 Set up recurring contract billing parameters + +A subscription billing solution enables companies to manage contract revenue +opportunities and recurring billing through billing schedules. + +The solution has three modules that can be used independently or used together. + +- **Recurring contract billing** enables recurring billing and price + management to provide control over pricing and billing parameters, contract + renewal, and consolidated invoicing. + +- **Revenue and expense deferrals** eliminate manual processes and dependency + on external systems by managing revenue and enabling real-time insight into + monthly recurring revenue. + +- **Multiple element revenue allocation** helps with revenue compliance by + handling pricing and revenue allocation across multiple items. + +In this lab, you will set up recurring contract billing and create an invoice by +using the recurring contract billing module. Use the USMF company for the +exercises in this lab. + +## Exercise 1 Set up a Billing schedule group + + +Use the Recurring contract billing parameters to set up the default values for +billing schedules created in the recurring contract billing module. + +**Scenario** + +The finance manager of Contoso, Ltd. defines a monthly billing schedule to +manage subscription revenue opportunities. The manager also wants to learn how +to update prices in a single action. You need to help the finance manager set up +the recurring contract billing and create recurring invoices for installation +services. + +1. Navigate to the **subscription billing** module, and then select **Recurring + contract billing \> Setup \> Billing schedule group**. + +2. Select the **New** button to create a new billing schedule group. + +3. In the **Billing schedule group** field, enter **Service**. + +4. In the **Description** field, enter **Installation service**. + +5. In the **Billing frequency** field, enter **Monthly**. + +6. In the **Billing interval** field, enter **1**. + +7. In the **Pricing method** field, select **Standard**. Standard pricing is + used from the released product. + +8. In the **Item type** field, select **Standard**. + +9. Set **Invoice separately** to **Yes.** + +10. Set **Renew automatically** to **No**. + +11. Set **Escalation** to **Yes**. +![Billing schedule group page with the fields Billing schedule group, Description, Billing frequency, Billing interval, Pricing method, and Item type filled in.](../images/LP2P1.png) + +1. Select **Save**, and then close the form. + +## Exercise 2 Create a billing schedule + +1. Navigate to the **subscription billing** module, and then select **Recurring + contract billing** \> **Billing schedules** \> **All billing schedules**. + +2. Select the **New** button to create a new billing schedule. + +3. In the **Billing schedule group**, select **Service**. + +4. In the **Customer account** field, select customer **US-002**. + +5. In the **Billing start date** field, enter **1/1/2023**. + +6. In the **Number of periods** field, enter **12**. The **Billing end date** + field is updated based on the number of periods you enter. + +7. Select **OK**. +![Create billing schedule page with the New menu expanded to create a new billing schedule. The OK button is activated.](../images/LP2P2.png) + +1. Navigate to the **Billing schedule lines** FastTab. +![Create billing schedule page with the FastTab Billing schedule lines expanded to create a new billing schedule line.](../images/LP2P3.png) + +1. Select **Add line** to add a line to the billing schedule. + +2. In the **Item number** field, select item **S0001**. + +3. Select **View billing detail**. +![Billing schedule page with the FastTab Billing schedule lines activated.](../images/LP2P4.png) + +1. **View** the billing details. +![Billing schedule page with View billing details expanded to view the billing details.](../images/LP2P5.png) + +1. Select **Save**, close the form, and then close the next form. + +## Exercise 3 Generate invoice for billing schedule + + +1. Navigate to the **Subscription billing** module, and then select **Recurring + contract billing** \> **Billing schedules** \> **All billing schedules.** + +2. Select the billing schedule **USMF-000000001** you created in exercise 2. + +3. Navigate to the **Invoice** section and select **Generate invoice** without + selecting the link. + +4. Enter **1/1/2023** in the **From date** field. + +5. Enter **1/31/2023** in the **To date** field. + +6. On the **Invoice processing** FastTab, select **Post invoice automatically** + for Posting option. The sales order will be created, and the invoice will be + posted automatically. + +7. Enter **1/31/2023** in the **Invoice date** field. + +8. Select **View billing schedules** to review the billing schedule lines that + are available to bill a customer. +![Create billing schedule page with the tab Generate invoice expanded to generate an invoice. The view billing schedules button is activated.](../images/LP2P6.png) + +1. Select **Generate all**. +![Create billing schedule page with the tab Generate invoice expanded to generate an invoice. The generate all button is activated.](../images/LP2P7.png) +The message **1 sales order (**number**) has been created for 1 line** appears. + +1. Close the form. + +## Exercise 4 Review billing schedule + +1. Navigate to the **Subscription billing** module, and then select **Recurring + contract billing** \> **Billing schedules** \> **All billing schedules.** + +2. Select the billing schedule **USMF-000000001** you created in exercise 2. + +3. Navigate to the **Billing schedule lines** FastTab. +![Create billing schedule page with the FastTab Billing schedule lines expanded to view the billing details.](../images/LP2P8.png) + +1. Select **View billing detail**. +![Billing schedule page with the FastTab Billing schedule lines expanded to view the billing details.](../images/LP2P9.png) + +1. Review the schedule and note the status of the billing line, the sales order + number, the invoice number, and the invoice date. +![Billing schedule page with the menu view billing details expanded to view the billing details.](../images/LP2P10.png) + +1. **Close** the form. + +## Exercise 5 Update price of an item + +When the standard pricing method is used in a Billing Schedule group, you should +set up the unit price for a billing schedule line item in the Production +information management module. + +1. Navigate to **Product information management \> Products \> Released + products** and select **item S0001.** + +2. Select the **Sell** tab and navigate to **Trade agreements \> View trade + agreements**. +![Sell FastTab on the Released products menu is selected to view trade agreements. The Edit selected lines button is selected.](../images/LP2P11.png) + +1. Select **Edit selected lines.** + +2. Select **S_Price** in the **Name** field and select **OK**. +![Sell FastTab on the Released products menu is selected to edit a trade agreement. OK is activated.](../images/LP2P12.png) + +1. Select **Edit**. + +2. Select the **Details** FastTab and enter the date **12/31/2022** in the **To + date** field. +![Page Journal lines on the Trade agreements menu is selected to edit a trade agreement.](../images/LP2P13png) + +1. Select **Post** and **OK.** Select the trade agreement again**,** and **Edit + selected lines,** and **OK.** + +2. Select the **New** button to create a new Trade agreement. + +3. Select **S0001** in the **Item relation** field. + +4. Enter **1** in the **From** field. + +5. Enter **275**.**00** in the **Amount** field. + +6. Enter the value **1/1/2023** in the **From date** field on the **Details** + FastTab. +![Page Journal lines on the Trade agreements menu is selected to edit a trade agreement. The fields Item number, From, Amount, Currency, and From date are filled in.](../images/LP2P14.png) + +1. Select **Post** to post the new Trade agreement, and **OK**. + +2. Note the message **Operation completed**, and then close the form. + +## Exercise 6 Update price of billing schedule item lines + + +1. Navigate to the **subscription billing** module, and then select **Recurring + contract billing** \> **Periodic tasks** \> **Price update**. + +2. Set **Pricing method** to **Standard**. + +3. Navigate to the **Records to include** FastTab. + +4. Select **Filter.** + +5. Enter the criteria **USMF-000000001** in the **Billing schedule number** + field. + +6. Select **OK.** +![The price update in the periodic tasks is selected. OK is activated for the price update.](../images/LP2P15.png) + +1. Select **View preview**. +![The View preview on the Price update page is expanded. The View preview button is activated.](../images/LP2P16.png) + +1. Select the line and select **Process**. +![The view preview update is displayed. The Process button is activated.](../images/LP2P17.png) + +1. Note the message in the Action center. +![The message billing schedule lines have been updated is shown.](../images/LP2P18.png) + + + +## Exercise 7 Review the updated prices of billing schedule item lines + +1. Navigate to the **subscription billing** module, and then select **Recurring + contract billing** \> **Billing schedules** \> **All billing schedules**. + +2. Select the billing schedule **USMF-000000001** you created in exercise 2 by + selecting the link. + +3. Navigate to the **Billing schedule lines** FastTab. +![Billing schedule page with the Billing schedule lines FastTab expanded to view the billing details.](../images/LP2P19.png) + +1. Select **View billing detail**. +![Billing schedule page with the Billing schedule lines FastTab expanded to view the billing details.](../images/LP2P20.png) + +1. Review the schedule and note the new updated prices of billing schedule item + lines. +![Billing schedule page with the View billing details menu expanded to view the billing details.](../images/LP2P21.png) + +1. Close the form. diff --git a/Instructions/Labs/LP3 Activity 1 - LAB - Prepayment vendor.md b/Instructions/Labs/LP3 Activity 1 - LAB - Prepayment vendor.md new file mode 100644 index 0000000..8399ecf --- /dev/null +++ b/Instructions/Labs/LP3 Activity 1 - LAB - Prepayment vendor.md @@ -0,0 +1,242 @@ +# Lab 1 Configure a prepayment invoice process + +Companies might issue prepayments (advance payments) to vendors for goods or +services before those goods or services are fulfilled. You can use two methods +to issue prepayments to vendors. One method creates a prepayment invoice that is +associated with a purchase order. The other method creates prepayment journal +vouchers by creating journal entries and marking them as prepayment journal +vouchers. + +In this lab, the first method is described: the creation of a prepayment invoice +that is associated with a purchase order. You will define a prepayment value on +the purchase order, record and pay a prepayment invoice, and then apply +the prepayment invoice to the final invoice. + +Use the USMF company for the exercises in this lab. In this lab, all +configuration is discussed; some setup is already present in legal entity USMF, +and some is not. The purpose of this lab is to show you all the settings +necessary for the prepayment invoice process. + +## Exercise 1 Prerequisites prepayment invoice + +In this exercise, you will check and configure the settings for the prepayment +invoice. + +**Scenario** + +Contoso, Ltd. has a purchase manager who must make prepayments for purchase +orders before the vendor will deliver items to Contoso, Ltd. The vendor requires +$25.00 USD prepayment. You will help the purchase manager set up the prepayment +invoice process. + +### Inventory posting profile + +1. Navigate to the **Inventory management** module, select **Setup** \> + **Posting** \> **Posting**. + +2. On the **Purchase order** tab, select **Prepayment**, and then verify that + the main account is **132190** for all item codes. +![Inventory posting profile page with the FastTab purchase order expanded to enter the main account for prepayment.](../images/LP3P1.png) + +1. Close the form. + +### Procurement category + +1. Navigate to the **Procurement and sourcing** module and select **Procurement + categories**. A procurement category must be created to add a prepayment in + the Purchase order. + +2. Select **Edit category hierarchy**. +![Procurement categories page with the menu Edit category hierarchy expanded to edit the procurement category.](../images/LP3P2.png) + +1. Select **New category node**. +![Procurement categories page with the menu New category node to create a Prepayment category node.](../images/LP3P3.png) + +1. Enter **Prepayment vendor** in the **Name** field. + +2. Enter **Prepayment** in the **Code** field. +![Procurement categories page with the menu Save to save the new Prepayment category node.](../images/LP3P4.png) + +1. Select **Save** and then close the form. + +### Vendor posting profile + +1. Navigate to **Accounts payable** \> **Setup** \> **Vendor posting + profiles**. Verify that a posting profile for prepayments was created. +![Vendor posting profile page with the Prepayment posting profile selected.](../images/LP3P5.png) + +1. Close the form. + +### Accounts payable parameters + +1. Navigate to the **Accounts payable parameters** form, and then select + **Ledger and sales tax**. In the **Posting profile for payment journal with + prepayment** parameter field, select the **Prepayments posting** profile. + +2. Select **Notification** in the field **Prepayment application policy**. A + visual indication that a prepayment invoice is available for application + will display when the final invoice is created. +![Accounts payable parameters page, FastTab Ledger and sales tax expanded to fill in the Posting profile with prepayment fields.](../images/LP3P6.png) + +1. Select **Save**, then close the form. + +## Exercise 2 Create a prepayment associated with a purchase order + +In this exercise, you will create a prepayment invoice associated with a purchase +order. + +1. Navigate to **Accounts payable** \> **Purchase orders** \> **All purchase + orders**, and then select purchase order **000039** from **Vendor 1001**. + +2. Select **Purchase** \> **Prepay** \> **Prepayment**. +![All purchase orders page displaying the Purchase tab with Prepayment selected to add a prepayment for an existing purchase order.](../images/LP3P7.png) + +1. Enter **Prepayment** in the **Description** field. + +2. Select the **Fixed** type. + +3. Enter **25** in the **Value** field. + +4. Go to the **Prepayment category ID** field and select the **Prepayment + vendor** category you set up previously. Then select **OK**. +![Pop-up screen for creating the prepayment. The Save button is activated.](../images/LP3P8.png) + +1. Select **Save**. + +2. In the **Purchase** tab section, select **Actions** \> **Confirm** to + confirm the purchase order. +![All purchase orders page with the Purchase tab displayed and Confirm selected to confirm the purchase order.](../images/LP3P9.png) + +1. The message **Operation completed** will appear on top of the screen. + +## Exercise 3 Create a prepayment invoice + +1. Navigate to **Accounts payable \> Purchase orders \> All purchase orders**, + and then select purchase order **000039** from **Vendor 1001**. + +2. On the **Invoice** tab, select **Generate** \> **Prepayment invoice**. + This will open the vendor invoice form. +![All purchase orders page with the Invoice tab displayed. Prepayment invoice is selected to generate the prepayment invoice. ](../images/LP3P10.png) + +3. Enter **PRE001** in the **Number** field. + +4. Enter **Prepayment 001** in the **Invoice description** field. + +5. Select date **12/15/2023** in the **Invoice date** field. +![Prepayment invoices page with the fields Number, Invoice description, and Invoice date filled in.](../images/LP3P11.png) + +1. Select **Post** in the action pane to post the prepayment invoice. + +2. The message **The vendor invoice posting process is complete for vendor + 1001, invoice PRE001** will appear on top of the screen. + +3. Close the form. + +4. Navigate to **General ledger \> Periodic tasks** \> **Subledger journal + entries not yet transferred**. + +5. Select the journal and then select **Transfer now** in the action pane. This + step is necessary to perform the next exercise. +![Subledger journal entries page with Transfer now expanded.](../images/LP3P12.png) + +1. Close the form. + +## Exercise 4 Pay the prepayment invoice + +1. Navigate to **Accounts payable \> Payments** \> **Vendor payment journal.** + +2. Select **New** to create a new Vendor payment journal. + +3. Select **VendPay** in the **Name** field. + +4. Select **Lines** in the action pane. + +5. Select vendor **1001 Acme Office Supplies** in the **Account** field and tab + out. + +6. Select **Settle transactions**. + +7. Mark the prepayment invoice **PRE001** for settlement and select **OK**. +![Settle transactions page in the Vendor payment journal in which the prepayment line is marked.](../images/LP3P13.png) + +1. Select **Electronic** in the **Method of payment** field. + +2. Select **Post** in the action pane to post the payment. +![Vendor payment journal with the Post menu expanded.](../images/LP3P14.png) + +1. The message **Operation completed** will appear on top of the screen. + +2. Close the form. + +## Exercise 5 Receive the items and post the invoice + +1. Navigate to **Accounts payable \> Purchase orders \> All purchase orders**, + and then select purchase order **000039** from **Vendor 1001**. + +2. On the **Receive** tab, select **Generate** \> **Product receipt.** +![All purchase orders page with the Receive tab diplayed and the Product receipt menu expanded.](../images/LP3P15.png) + +1. Enter **1234** in the field **Product receipt** and select **OK.** +![Product receipt page with the Product receipt field filled in. The OK button is activated.](../images/LP3P16.png) + +1. The message **Operation completed** will appear on top of the screen. + +2. Close the form. + +## Exercise 6 Post the invoice including the prepayment + +1. Navigate to **Accounts payable** \> **Purchase orders** \> **All purchase + orders**, and then select purchase order **000039** from **Vendor 1001**. + +2. On the **Invoice** tab, select **Generate** \> **Invoice**. +![All purchase orders page with the Invoice tab displayed. The Invoice menu is expanded.](../images/LP3P17.png) + +1. Read the message **One or more pending invoices have unapplied paid + prepayment invoices available to apply. Use the Apply Prepayment form to + apply prepayment values to the selected invoice.** + +2. On the **Vendor Invoice** tab, select **Actions** \> **Apply + prepayment.** +![Invoice page with the Apply prepayment menu expanded.](../images/LP3P18.png) + +1. Select the **Prepayment invoice** by marking the field, and then select + **Apply prepayment** in the action pane. +![Apply prepayment page with the Apply prepayment menu expanded and the prepayment line selected.](../images/LP3P19.png) +The line of the prepayment is transferred to the invoice journal and will reduce +the total amount of the invoice with the amount we already paid. +![Invoice page with the applied prepayment.](../images/LP3P20.png) + +1. Enter **INV001** in the **Number** field. + +2. Enter **Invoice 001** in the **Invoice description** field, if you have it. + +3. Select date **12/15/2023** in the **invoice date** field. +![Prepayment invoices page with the fields Number, Invoice description, and Invoice date filled in.](../images/LP3P21.png) + +1. Select **Post** in the action pane. (Update match status if needed, then + Post.) + + The message **The vendor invoice process is complete for vendor 1001, + invoice INV001** will appear on top of the screen. + +2. **Close** the form. + +3. Navigate to **General ledger** \> **Periodic tasks** \> **Subledger journal + entries not yet transferred**. + +4. Select the journal and select **Transfer now** in the action pane. Repeat + this for the other two journals. +![Subledger journal entries page not yet transferred with the Transfer now menu expanded.](../images/LP3P22.png) + +## Exercise 7 Check the balance of the invoice + +1. Navigate to **Accounts payable** \> **Vendors** \> **All vendors** and + select Vendor **1001**. + +2. On the **Vendor** tab, select **Transactions** \> **Transactions**. + +3. Scroll all the way down to review the balance of the **INV001** invoice. + +4. Note the balance of the invoice, which is $1,975 USD (total invoice amount + $2,000 USD minus the prepayment of $25.00 USD). +![All transactions page of Vendor displayed to check whether the prepayment has been deducted from the invoice.](../images/LP3P23.png) diff --git a/Instructions/Labs/LP4 Activity 1 - LAB - Budget Control.md b/Instructions/Labs/LP4 Activity 1 - LAB - Budget Control.md new file mode 100644 index 0000000..60b25b2 --- /dev/null +++ b/Instructions/Labs/LP4 Activity 1 - LAB - Budget Control.md @@ -0,0 +1,234 @@ +# Lab 1 Configure budget control + +Budget control supports the management of a company’s financial resources +through the chart of accounts, workflows, user groups, source documents and +journals, configurable calculation of available funds, budget cycles, and +thresholds. When controls are in place, an organization can plan, measure, +manage, and forecast its financial resources throughout its fiscal year. + +In this lab, we will describe how to configure budget control. + +The process of configuring budget control involves the following steps: + +- Define budget control parameters. + +- Define over budget permissions. + +- Define budget funds. + +- Define documents and business transactions that require budget checking. + +- Define budget models. + +- Define budget control rules. + +- Activate budget control. + +Use the USMF company for the exercises in this lab. In this lab, all +configuration is discussed. Some of the setup is already present in the legal +entity USMF, and some setup is not. The purpose of this lab is to show you all +the settings necessary for budget control. + +## Exercise 1 Budget control configuration + +During this lab, you will configure budget control. + +**Scenario** + +Contoso, Ltd. has a controller who is responsible for budgets. Recently, +promotional expenses have increased. The controller must configure budget +control for main account promotional expenses to ensure that the budget for +promotional expenses is not exceeded this year. + +### Define budget control parameters + +1. Navigate to **Budgeting** \> **Setup** \> **Budget control** \> **Budget + control configuration.** + +2. Select the FastTab **Define parameters**, and then select **Create draft** + in the action pane. +![Budget control configuration page with Create draft menu expanded. The FastTab Define parameters is selected.](../images/LP4P1.png) + +1. Verify the following settings: + +- **Account structure** value: **Manufacturing P&L** + +- **Budget control dimensions**: **Main account, Business unit**, and + **Department** + +- **Budget control interval** field: **Fiscal year** + +- **Budget cycle time span** field: **Fiscal** + +- **Budget threshold** field: **90** + +### Define over budget permissions + +1. Select FastTab **Over budget permissions** and select **Add** to add the + user group **TestGroup1**. (If it is not possible to add a user group, make sure you selected **Create + draft** in the previous step.) +![Budget control configuration page with the Create draft menu expanded. The FastTab Over budget permissions is selected.](../images/LP4P2.png) + +### Define budget funds available + +1. Select FastTab **Budget funds available**. + +2. In the **Amounts to sum** section, verify that the fields **Original + budget**, **Budget revisions**, and **Budget transfers** are selected. + +3. In the **Amounts to subtract** section, verify that the following fields are + enabled: + + - Actual expenditures + + - Unposted actual expenditures + + - Budget reservations for encumbrances + + - Budget reservations for unconfirmed encumbrances + + - Reduction to budget reservations for unconfirmed encumbrances + + - Budget reservations for pre-encumbrances + + - Budget reservations for unconfirmed pre-encumbrances +![Budget control configuration page with Create draft menu expanded. The FastTab Budget funds available is selected.](../images/LP4P3.png) + +### Define documents and business transactions that require budget checking + +1. Select FastTab **Documents and journals**. + +2. Verify that the document journal **Vendor Invoice** is included in budget + control. +![Budget control configuration page with the Create draft menu expanded. The FastTab Documents and journals is selected.](../images/LP4P4.png) + +### Define budget models + +1. Select FastTab **Assign budget models**. + +2. Verify that **Budget cycle FY2024** is available. +![Budget control configuration page with Create draft menu expanded. The FastTab Assign budget models is selected.](../images/LP4P5.png) + +### Define budget control rules + +1. Select FastTab **Define budget control rules**. + +2. Select **New** to create a new rule. + +3. Enter **Promo** in the **Budget control rule** field. + +4. Enter **Promotional expenses** in the **Description** field. + +5. Select **Add**. +![Budget control configuration page with the New menu expanded. The FastTab Define budget control rules is selected.](../images/LP4P6.png) + +1. Navigate to the **Criteria** section and select **Add new criteria.** + +2. Enter the following values: + + - **Where** field: **MainAccount** + + - **Operator** field: **is** + + - **Value** field: **601600** (Main account number for Promotional + expenses) + +3. Verify the following values: + + - **Budget control interval**: **Fiscal year** + + - **Budget cycle time span**: **Fiscal** + + - **Budget threshold**: **90** +![Define budget control rules page with the fields Budget control rule, Description, Where, Operator, and Value filled in.](../images/LP4P7.png) + +### Activate budget control + +1. Select the FastTab **Activate budget control**. + +2. Select **Activate** to activate the new budget control configuration. +![Budget control configuration page with the FastTab Activate budget control displayed. The Activate button is selected.](../images/LP4P8.png) + +1. Select **Activate** in the pop-up screen. +![Pop-up screen for activating the budget control configuration. The Activate button is activated.](../images/LP4P9.png) + +1. Verify that the budget control configuration is activated and the Budget + control is turned on. +![Budget control configuration page with the FastTab Activate budget control displayed. Budget control configuration is activated.](../images/LP4P10.png) + +1. Close the form. + +## Exercise 2 Create a budget register entry + +1. Navigate to **Budgeting** \> **Budget register entries**. + +2. Select **New** to create a new budget register entry. + +3. Select **FY2024** in the **Budget model** field. + +4. Select **Original budget** in the **Budget code** field. + +5. Navigate to the **Budget account entries** area. + +6. Select + **Add line** to create a new line. + +7. Select **1/1/2024** in the **Date** field. + +8. In the **Account structure** field, select **Manufacturing P**&**L**. + +9. In the **Dimension values** field, select **601600-001-022-008-Consume**. + +10. Enter **10,000** in the **Amount** field. + +11. Select **Save** in the action pane. + +12. Select **Update budget balances** in the action pane. +![Budget register entries page with the menu update budget balances expanded.](../images/LP4P11.png) + +13. Select **Update** in the pop-up screen. +![Pop-up screen for updating the budget entries. The Update button is activated.](../images/LP4P12.png) + +14. The message **Operation completed** appears at top of the screen. +![The message Operation completed displayed at the top of the screen.](../images/LP4P13.png) + +15. Close the form. + +## Exercise 3 Create a vendor invoice journal + +1. Go to **Accounts payable** \> **Invoices** \> **Invoice journal**. + +2. Select **New** in the action pane. + +3. In the **Name** field, select **APInvoice**. + +4. Select **Lines** in the action pane. + +5. In the **Date** field, enter the date **1/1/2024**. + +6. In the **Account** field, select vendor **1001**. + +7. In the **Invoice date** field, enter the date **1/1/2024**. + +8. In the **Invoice** field, enter **1234**. + +9. In the **Description** field, enter **Promotional items**. + +10. In the **Credit** field, enter **11,000**. + +11. In the **Offset account** field, enter **601600-001---**. + +12. Select **Post** in the action pane. +![Invoice journal lines page with the Post menu expanded.](../images/LP4P14.png) + +13. Check the messages at the top of the screen. + +- **Operation canceled**: Validating and posting journal + +- Transaction APIN000050 exceeds the budget funds available for dimension value 601600-001- by 11,000.00 USD. + +14. Check the Budget check results at the bottom of the screen. + +- Budget check failed (this may not immediately update) +![Invoice journal line page with the message that the budget is exceeding the available funds displayed.](../images/LP4P15.png) + + diff --git a/Instructions/Labs/LP5 Activity 1 - LAB - Disposal of fixed asset.md b/Instructions/Labs/LP5 Activity 1 - LAB - Disposal of fixed asset.md new file mode 100644 index 0000000..541bc4f --- /dev/null +++ b/Instructions/Labs/LP5 Activity 1 - LAB - Disposal of fixed asset.md @@ -0,0 +1,172 @@ +# Lab 1 Disposal of fixed assets + +When an asset no longer has use to the company, because it is either being sold +or scrapped, the asset must be removed from the accounting books. Therefore, the +original acquisition price and accumulated depreciation of the asset are +reversed, and any surplus or loss from the disposal is posted to the profit and +loss statement. + +On the Free text invoice page, you can process the sale of a fixed asset. A +fixed asset journal can be used for disposal -scrap of a fixed asset when there +is no customer for sale. + +Use the USMF company for the exercises in this lab. + +## Exercise 1 Fixed asset Disposal – Sale (Free text invoice) + +### **Scenario** + +Contoso, Ltd. has a new finance manager who wants to sell two fixed assets. One +is sold to a customer, and the other fixed asset has no customer to sell the +asset to. The finance manager will use the Scrap/Sale journal for the disposal +of the fixed asset with no customer. + +1. Navigate to **Accounts receivable** \> **Invoices** \> **All free text + invoices**. + +2. Select **New**. +![Free text invoice page with the New menu expanded to create a free text invoice.](../images/LP5P1.png) + +1. In the **Customer account** field, enter **US-021**. + +2. In the **Main account** field in the **Invoice lines** FastTab, enter the + main account number **801100**. + +3. In the **Unit price** field, enter **300.00** USD. +![Free text invoice page with the Free text invoice header expanded to add Customer account.](../images/LP5P2.png) + +1. Navigate to the FastTab **Line details**. + +2. In the **Fixed asset number** field, enter **COMP-000002**. +![Free text invoice page with the Free text invoice lines expanded to add Main account.](../images/LP5P3.png) + +1. Select **Post** in the action pane. + +2. Select **OK** in the pop-up screen. +![Pop-up screen to post the free text invoice. The OK button is activated.](../images/LP5P4.png) + +1. The message **Operation completed** appears at the top of the screen. +![Operation completed message that appears at the top of the screen.](../images/LP5P5.png) + +1. Close the page. + +2. Navigate to **Fixed assets** \> **Fixed assets** \> **Fixed assets sold or + scrapped**. + +3. Select **Books** in the action pane. +![Fixed assets page with menu item Books expanded to check the status of the fixed assets.](../images/LP5P6.png) + +1. The status of the fixed assets is **Sold**, and on the FastTab + **Purchase/Sale**, the reference to the free text invoice is shown. + +2. Close the form. + +## Exercise 2 Fixed asset Disposal – Scrap (Journal Scrap/Sale) + +1. Go to **Fixed assets** \> **Journal entries** \> **Fixed assets journal**. + +2. Click New. + +3. Select **FACur** in the name field. + +4. Select **lines**. +![Journal entry page for fixed asset journal is expanded to create a new journal line.](../images/LP5P7.png) + +1. Select **Disposal – Scrap** in the **Transaction type** field. + +2. Select **COMP-000006** in the **Account** field. + + - The book **SLSL** is automatically selected. + - Do not enter any value in the Debit/Credit column. +![Fixed assets journal line entry is expanded to create a new journal line of type Disposal - Scrap.](../images/LP5P8.png) + +1. Select **Post** in the action pane. + +2. Select **OK** in the pop-up screen if you get one. +![Pop-up screen to post the free text invoice. The OK button is activated.](../images/LP5P9.png) + +1. The error **Posting results for journal batch number 00630 Voucher + FACRxxxxxx Disposal parameters/Post value Net book value does not exist** + appears at the top of the page. We’ll discuss this further, and address it, + in the next exercise. +![Error message that appears because the net book value is not configured for disposal - scrap.](../images/LP5P10.png) + +1. Close the page. + +## Exercise 3 Configuration posting profile Disposal - scrap + +1. Navigate to **Fixed assets** \> **Setup** \> **Fixed assets posting + profile**. + +2. Select the FastTab **Disposal**. + +3. Select **Scrap**. +![Fixed assets posting profiles page with Disposal - Scrap expanded to configure posting profile net book value.](../images/LP5P11.png) + + - The posting profile is not configured for scrap. This is the reason the +following error message appears: **Posting results for journal batch number +00630 Voucher FACRxxxxxx Disposal parameters/Post value Net book value does +not exist.** + +1. Select **Add**. + +2. Enter the following information: + + - Enter the value **SLSL** in the **Book** field. + + - Select **Net book value** in the **Post value** column. + + - Select Main account **801100**. + + - Select Offset account **801100**. + + - Select **Add**. + + - Enter the value **T_150_SLLR** in the **Book** field. + + - Select **Net book value** in the **Post value** column. + + - Select Main account **801100**. + + - Select Offset account **801100**. +![Fixed assets posting profiles page with Disposal - Scrap expanded to configure posting profile net book value.](../images/LP5P12.png) + +1. Navigate to **Fixed assets** \> **Journal entries** \> **Fixed assets + journal**. + +2. Select the journal entry for the disposal – scrap of the fixed asset + **COMP-000006**. + +3. Select **Post** in the action pane. + + - The message **Operation completed** appears at the top of the screen. +![Operation completed message that appears at the top of the screen.](../images/LP5P13.png) + +1. Close the page. + +2. Navigate to **Fixed assets** \> **Fixed assets** \> **Fixed assets sold or + scrapped**, and select (any of) the asset COMP-000006 + +3. Select **Books** in the action pane. +![Fixed asset page with menu item Books expanded to check the status of the fixed assets. ](../images/LP5P14.png) + + - The status of the fixed assets is **Scrapped**. + +1. Close the form. + +## Exercise 4 Generate the Fixed asset disposals report + +1. Navigate to **Fixed assets** \> **Inquiries and reports \> Transaction + Reports** \> **Fixed asset disposals.** + +2. On the FastTab **Records to include** select **Filter**. + +3. Enter value **SLSL** in the **Book** field Criteria. + +4. Select **OK,** and **OK.** +![Pop-up screen that appears for generating the report Fixed asset disposals. The OK button is activated.](../images/LP5P15.png) + +The report will be generated. +![Output of the Fixed asset disposals report.](../images/LP5P16.png) + +The field status shows how the fixed asset was disposed. diff --git a/Instructions/images/AP_Lab_Apply_payment_terms_and_schedule_image1.png b/Instructions/images/AP_Lab_Apply_payment_terms_and_schedule_image1.png deleted file mode 100644 index c8ec8e5..0000000 Binary files a/Instructions/images/AP_Lab_Apply_payment_terms_and_schedule_image1.png and /dev/null differ diff --git a/Instructions/images/AP_Lab_Apply_payment_terms_and_schedule_image10.png b/Instructions/images/AP_Lab_Apply_payment_terms_and_schedule_image10.png deleted file mode 100644 index ebe64e7..0000000 Binary files a/Instructions/images/AP_Lab_Apply_payment_terms_and_schedule_image10.png and /dev/null differ diff --git a/Instructions/images/AP_Lab_Apply_payment_terms_and_schedule_image11.png b/Instructions/images/AP_Lab_Apply_payment_terms_and_schedule_image11.png 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