From d342a4473249da4b4f10a5488b55cd8d23347839 Mon Sep 17 00:00:00 2001 From: Zeke Mackay <42594475+zekemackay06@users.noreply.github.com> Date: Sat, 29 Jun 2024 17:09:57 -0500 Subject: [PATCH 1/6] Update Competition Requirements.md Update WCRP to 5.1 - Changes made are either clarifications or reversions to previous WCRP points. 1. Clarify scanned copies of physical records 2. Fix wording "may not" --> "must not" 3. Results should be double checked (revert to previous versions) 4. Re-allow CamelCasing in competition names 5. Clarify point on unnecessary words in competition names 6. Clarify point on new registration periods --- .../external/Competition Requirements.md | 17 ++++++++--------- 1 file changed, 8 insertions(+), 9 deletions(-) diff --git a/documents/policies/external/Competition Requirements.md b/documents/policies/external/Competition Requirements.md index 702b0e84..ed9c6c9d 100644 --- a/documents/policies/external/Competition Requirements.md +++ b/documents/policies/external/Competition Requirements.md @@ -1,6 +1,6 @@ # WCA Competition Requirements Policy -### Version 5.0 {.version} +### Version 5.1 {.version} ## Purpose The purpose of this policy is to define the requirements and processes that a competition must meet and follow in order to be recognized as a WCA Competition. @@ -15,7 +15,7 @@ An official WCA Competition must: 3. Comply with all [WCA Policies](wca{documents}). 4. Be open to all competitors and spectators who wish to attend, up to the maximum capacity stated on the website or otherwise permitted by the venue. 1. Any restrictions placed on competitors and/or spectators who can attend must be publicly outlined in the competition information section and approved by the WCA Board or WCA Competition Announcement Team. - 2. Individuals suspended from attending WCA sanctioned competitions may not attend any WCA sanctioned competitions until the period of their suspension has expired (see 1.1 of Suspensions and other Sanctions). + 2. Individuals suspended from attending WCA sanctioned competitions must not attend any WCA sanctioned competitions until the period of their suspension has expired (see 1.1 of Suspensions and other Sanctions). 3. A WCA Delegate may require individuals to leave the competition venue for behavior that is unlawful/violent/indecent/unsafe, or intentionally damages venue facilities or personal property within the venue. Delegates must take into account the seriousness of the situation and the best possible course of action. Delegates must also report any such incidents to the WDC to determine the need for disciplinary action. 5. Be held on a single date or on two or more consecutive days. 6. Have at least one official event. @@ -25,12 +25,11 @@ An official WCA Competition must: 2. The WCA Delegate for a competition is responsible for: 1. Submitting the Delegate Report to the WCA Regulations Committee and the WCA Quality Assurance Committee regarding adherence to WCA Regulations and quality standards during the competition, the overall course of the competition, and any incidents that happened. The report must be submitted within one week of the end of the competition. 2. Submitting the competition results to the WCA Results Team within one week of the end of the competition. - 1. Results must be double-checked and should be free of errors before submission. + 1. Results should be double-checked and free of errors before submission. 2. All scramble sequences used during a competition must be sent with the results of the competition. 1. All scramble sequences must be labeled with the events, rounds, and groups for which they were used. If there are multiple groups in a round, it is not necessary to identify which competitor was in which group. 3. Record keeping - 1. Physical records (e.g. score sheets, written solutions from 3x3x3 Fewest Moves) must be retained for a minimum of 90 days. - 1. Scanned copies may be kept instead of the physical records. + 1. Physical records (e.g. score sheets, written solutions from 3x3x3 Fewest Moves) or scanned copies of them must be retained for a minimum of 90 days. 2. Digital records (e.g. scramble sequences, results) must be retained for a minimum of 7 years. 1. Results and scramble sequences are automatically retained once uploaded to the WCA website. 3. Sending corrections of competition results to the WCA Results Team. @@ -64,7 +63,7 @@ The WCA Delegate must submit the following information when requesting approval 7. A sponsor of the competition 2. Capitalization of the competition name must be appropriate. The first letter of each word in the competition’s name must be capitalized and subsequent letters within words should be lowercase, except articles and prepositions, which should be always lowercase. Acronyms should be capitalized. 1. Exception: The first letter of a word may be left lowercase if it is formatted as such in the name of a company or venue. - 2. Each word in the name must be separated by a space. + 2. Each word in the name should be separated by a space unless CamelCasing is appropriate. 3. The name must end with the year of the last day of the competition. 4. The competition name must be in Roman-readable letters and may only contain characters from A-Z, a-z, 0-9, or similar characters. 1. Only the following special characters are permitted: Apostrophe (‘), period (.), colon (:), hyphen (-), and ampersand (&). @@ -82,7 +81,7 @@ The WCA Delegate must submit the following information when requesting approval 9. Names must not contain possibly offensive parts or memes. 10. The name cannot contain website domains or anything susceptible to be interpreted as a link, hashtag or in general an electronic identifier. 11. The name cannot contain any trademarks unless the organization team is formally authorized, in writing, to use such names. - 12. Names should not contain any unnecessary parts in the name, like "competition". + 12. Names should not contain any unnecessary words (e.g. "Competition", "Comp"). 13. The competition short name and ID must resemble the competition name. 1. The competition short name and ID should only be modified if the competition name is too long (more than 32 characters). Exception: groups of competitions may have modified short names and IDs to ensure consistency with past and future competitions. 2. The competition short name must contain a locational identifier. @@ -159,8 +158,8 @@ The WCA Delegate must submit the following information when requesting approval 1. An active registration period may be extended after request of the Delegate. 2. The competition's WCA Delegate(s) and/or members of the organization team may register for the competition prior to the first registration period, however their registration(s) must not be approved until the first registration period has started. 1. The number of WCA Delegates and members of the organization team registered for the competition prior to the first registration period must not exceed 20% of the competitor limit. - 2. Additional registration periods may be added at least 24 hours before they start. - 1. A registration period may be extended and active immediately, at the discretion of WCAT. + 2. Additional registration periods may be added. + 1. These registration periods should begin at least 24 hours after being actioned by WCAT but may begin earlier at WCAT discretion. 3. Different registration periods may have different registration requirements (e.g. restricting which events a competitor can register for). 3. The registration requirements must include the procedure for completing a valid registration. 4. The registration requirements may include the deadline for adding registered events for competitors with completed registrations. From fd049b84e0aef21ea437f0cee479a5b2f4e48745 Mon Sep 17 00:00:00 2001 From: Zeke Mackay <42594475+zekemackay06@users.noreply.github.com> Date: Tue, 2 Jul 2024 11:47:28 -0500 Subject: [PATCH 2/6] Update Competition Requirements.md reword physical records --- documents/policies/external/Competition Requirements.md | 3 ++- 1 file changed, 2 insertions(+), 1 deletion(-) diff --git a/documents/policies/external/Competition Requirements.md b/documents/policies/external/Competition Requirements.md index ed9c6c9d..3e64b8ce 100644 --- a/documents/policies/external/Competition Requirements.md +++ b/documents/policies/external/Competition Requirements.md @@ -29,7 +29,8 @@ An official WCA Competition must: 2. All scramble sequences used during a competition must be sent with the results of the competition. 1. All scramble sequences must be labeled with the events, rounds, and groups for which they were used. If there are multiple groups in a round, it is not necessary to identify which competitor was in which group. 3. Record keeping - 1. Physical records (e.g. score sheets, written solutions from 3x3x3 Fewest Moves) or scanned copies of them must be retained for a minimum of 90 days. + 1. Score sheets and written solutions from 3x3x3 Fewest Moves must be retained for a minimum of 90 days. + 1. Scanned copies of these may be retained instead of physical copies. 2. Digital records (e.g. scramble sequences, results) must be retained for a minimum of 7 years. 1. Results and scramble sequences are automatically retained once uploaded to the WCA website. 3. Sending corrections of competition results to the WCA Results Team. From f1e1ce4336846fcbae8250035257f526a0c2177e Mon Sep 17 00:00:00 2001 From: Zeke Mackay <42594475+zekemackay06@users.noreply.github.com> Date: Wed, 24 Jul 2024 15:44:04 -0500 Subject: [PATCH 3/6] Update Competition Requirements.md Update double-checking requirement --- documents/policies/external/Competition Requirements.md | 3 ++- 1 file changed, 2 insertions(+), 1 deletion(-) diff --git a/documents/policies/external/Competition Requirements.md b/documents/policies/external/Competition Requirements.md index 3e64b8ce..d20d12ad 100644 --- a/documents/policies/external/Competition Requirements.md +++ b/documents/policies/external/Competition Requirements.md @@ -25,7 +25,8 @@ An official WCA Competition must: 2. The WCA Delegate for a competition is responsible for: 1. Submitting the Delegate Report to the WCA Regulations Committee and the WCA Quality Assurance Committee regarding adherence to WCA Regulations and quality standards during the competition, the overall course of the competition, and any incidents that happened. The report must be submitted within one week of the end of the competition. 2. Submitting the competition results to the WCA Results Team within one week of the end of the competition. - 1. Results should be double-checked and free of errors before submission. + 1. Results must be double-checked before submission to minimize errors. + 1. Exception: Results that have not been double-checked (e.g. instances in which scorecards have been lost) may be submitted at WRT discretion. 2. All scramble sequences used during a competition must be sent with the results of the competition. 1. All scramble sequences must be labeled with the events, rounds, and groups for which they were used. If there are multiple groups in a round, it is not necessary to identify which competitor was in which group. 3. Record keeping From d9d4d5d8732304bdeafc0411b056b957e2cdd8ca Mon Sep 17 00:00:00 2001 From: Zeke Mackay <42594475+zekemackay06@users.noreply.github.com> Date: Wed, 24 Jul 2024 16:15:21 -0500 Subject: [PATCH 4/6] Update Competition Requirements.md WRT --> WCA Results Team --- documents/policies/external/Competition Requirements.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/documents/policies/external/Competition Requirements.md b/documents/policies/external/Competition Requirements.md index d20d12ad..96f2c0e2 100644 --- a/documents/policies/external/Competition Requirements.md +++ b/documents/policies/external/Competition Requirements.md @@ -26,7 +26,7 @@ An official WCA Competition must: 1. Submitting the Delegate Report to the WCA Regulations Committee and the WCA Quality Assurance Committee regarding adherence to WCA Regulations and quality standards during the competition, the overall course of the competition, and any incidents that happened. The report must be submitted within one week of the end of the competition. 2. Submitting the competition results to the WCA Results Team within one week of the end of the competition. 1. Results must be double-checked before submission to minimize errors. - 1. Exception: Results that have not been double-checked (e.g. instances in which scorecards have been lost) may be submitted at WRT discretion. + 1. Exception: Results that have not been double-checked (e.g. instances in which scorecards have been lost) may be submitted at WCA Results Team discretion. 2. All scramble sequences used during a competition must be sent with the results of the competition. 1. All scramble sequences must be labeled with the events, rounds, and groups for which they were used. If there are multiple groups in a round, it is not necessary to identify which competitor was in which group. 3. Record keeping From 648ef9d3203a070c0dc04db8be98e4faa64f8aed Mon Sep 17 00:00:00 2001 From: Zeke Mackay <42594475+zekemackay06@users.noreply.github.com> Date: Mon, 29 Jul 2024 15:14:26 -0500 Subject: [PATCH 5/6] Update documents/policies/external/Competition Requirements.md Co-authored-by: Nick Silvestri <33607815+nsilvestri@users.noreply.github.com> --- documents/policies/external/Competition Requirements.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/documents/policies/external/Competition Requirements.md b/documents/policies/external/Competition Requirements.md index 96f2c0e2..b527e03e 100644 --- a/documents/policies/external/Competition Requirements.md +++ b/documents/policies/external/Competition Requirements.md @@ -26,7 +26,7 @@ An official WCA Competition must: 1. Submitting the Delegate Report to the WCA Regulations Committee and the WCA Quality Assurance Committee regarding adherence to WCA Regulations and quality standards during the competition, the overall course of the competition, and any incidents that happened. The report must be submitted within one week of the end of the competition. 2. Submitting the competition results to the WCA Results Team within one week of the end of the competition. 1. Results must be double-checked before submission to minimize errors. - 1. Exception: Results that have not been double-checked (e.g. instances in which scorecards have been lost) may be submitted at WCA Results Team discretion. + 1. Exception: Results that have not been double-checked (e.g. instances in which scorecards have been lost) may be accepted at the discretion of the WCA Results Team. 2. All scramble sequences used during a competition must be sent with the results of the competition. 1. All scramble sequences must be labeled with the events, rounds, and groups for which they were used. If there are multiple groups in a round, it is not necessary to identify which competitor was in which group. 3. Record keeping From 9669a13b0caeb7ca24181c19ae4a70d63cbd13d1 Mon Sep 17 00:00:00 2001 From: Zeke Mackay <42594475+zekemackay06@users.noreply.github.com> Date: Sun, 4 Aug 2024 11:58:58 -0500 Subject: [PATCH 6/6] Update Competition Requirements.md Update mentions of WDC/WEC to WIC/WAC --- documents/policies/external/Competition Requirements.md | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/documents/policies/external/Competition Requirements.md b/documents/policies/external/Competition Requirements.md index b527e03e..f1a2ec8a 100644 --- a/documents/policies/external/Competition Requirements.md +++ b/documents/policies/external/Competition Requirements.md @@ -16,7 +16,7 @@ An official WCA Competition must: 4. Be open to all competitors and spectators who wish to attend, up to the maximum capacity stated on the website or otherwise permitted by the venue. 1. Any restrictions placed on competitors and/or spectators who can attend must be publicly outlined in the competition information section and approved by the WCA Board or WCA Competition Announcement Team. 2. Individuals suspended from attending WCA sanctioned competitions must not attend any WCA sanctioned competitions until the period of their suspension has expired (see 1.1 of Suspensions and other Sanctions). - 3. A WCA Delegate may require individuals to leave the competition venue for behavior that is unlawful/violent/indecent/unsafe, or intentionally damages venue facilities or personal property within the venue. Delegates must take into account the seriousness of the situation and the best possible course of action. Delegates must also report any such incidents to the WDC to determine the need for disciplinary action. + 3. A WCA Delegate may require individuals to leave the competition venue for behavior that is unlawful/violent/indecent/unsafe, or intentionally damages venue facilities or personal property within the venue. Delegates must take into account the seriousness of the situation and the best possible course of action. Delegates must also report any such incidents to the WCA Integrity Committee to determine the need for disciplinary action. 5. Be held on a single date or on two or more consecutive days. 6. Have at least one official event. 7. Have at least two competitors. @@ -49,7 +49,7 @@ An official WCA Competition must: 10. Competitions with proceeds going to a charity must indicate so on the competition website, preferably in the Information section of the 'General info' tab. The name of the charity must be included. Any such charity needs to be recognized in the country where the competition is held. 1. Having this indicated on the competition website must be done as soon as the charity of the proceeds for has been decided. This must be done prior to the competition taking place. -If WCA Regulations are not correctly observed during a competition, results may be modified at the discretion of the WCA Delegate, WCA Regulations Committee, WCA Results Team, WCA Disciplinary Committee, WCA Ethics Committee, or the WCA Board. +If WCA Regulations are not correctly observed during a competition, results may be modified at the discretion of the WCA Delegate, WCA Regulations Committee, WCA Results Team, WCA Integrity Committee, WCA Appeals Committee, or the WCA Board. ### Announcement Criteria The WCA Delegate must submit the following information when requesting approval of a competition: