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16 changes: 13 additions & 3 deletions archive/civic-tech-community-organizer-toolkit.md
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Expand Up @@ -31,12 +31,14 @@ This toolkit provides key tips to help you establish and run successful hacknigh

The main goal of civic tech groups is to bring together individuals from diverse backgrounds to solve civic challenges using technology and design, typically through weekly “hacknights.”

### Common Characteristics of Civic Tech Hacknights:
### Common Characteristics of Civic Tech Hacknights

- **Regular Meetings:** Weekly, biweekly, or monthly gatherings lasting 2.5-3 hours.
- **Structured Agenda:** Introductions, optional presentations, and project hacking.
- **Inclusivity:** Civic Tech 101 sessions to onboard new members.

### Key Ingredients for a Successful Hacknight:
### Key Ingredients for a Successful Hacknight

1. **Environment:** Create a collaborative and welcoming space.
2. **Attendance:** Encourage diverse participation for cross-sector collaboration.
3. **Projects:** Provide at least two project options to engage participants.
Expand All @@ -47,10 +49,12 @@ The main goal of civic tech groups is to bring together individuals from diverse
## How to Start a Civic Tech Community Group

### 1. Find Co-Founders

- Identify passionate individuals to share responsibilities.
- Reach out to colleagues or your network to build a founding team.

### 2. Organize a Trial Hacknight

- Test the concept with a small, prototype event.
- Promote through social media or platforms like Meetup.com.
- Seed the event with at least one project idea.
Expand All @@ -60,14 +64,17 @@ The main goal of civic tech groups is to bring together individuals from diverse
## How to Organize a Civic Tech Hacknight

### 1. Find a Venue

- Look for accessible locations like tech firms, shared workspaces, libraries, or community centers.
- Ensure basic amenities like Wi-Fi, projectors, and workspaces.

### 2. Find Speakers (Optional)

- Speakers can provide insights and attract attendees.
- Rotate speakers monthly or invite individuals with relevant expertise.

### 3. Send Invitations

- Invite technologists, designers, civil servants, and community activists.
- Use email templates or social media to publicize the event.

Expand All @@ -84,6 +91,7 @@ The main goal of civic tech groups is to bring together individuals from diverse
## Templates You Can Adapt

These templates can be customized for your community:

- Agenda and MC Talking Points
- Civic Tech 101 Slides
- Code of Conduct
Expand All @@ -102,9 +110,11 @@ These templates can be customized for your community:
## Frequently Asked Questions (FAQs)

### How do civic tech hacknights differ from other hacknights?

Civic tech hacknights include a civic-focused element, solving public interest issues in addition to technical challenges.

### How can I connect local governments and activists?

Collaboration starts with outreach and communication. Use platforms like Slack and Meetup to engage both groups.

---
Expand All @@ -115,4 +125,4 @@ We welcome feedback and suggestions to improve this toolkit. Share your ideas or

---

*This document is a living resource and will evolve with contributions from the global civic tech community.*
*This document is a living resource and will evolve with contributions from the global civic tech community.*
8 changes: 7 additions & 1 deletion docs/ctwr-templates/Event_Planning_Template.md
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Expand Up @@ -3,24 +3,30 @@
## Event Name

## Date and Time

Date and time of the event.

## Location

Event location details.

## Agenda

1. Introduction
2. Speaker Session
3. Q&A
4. Networking

## Resources Needed

List of resources needed for the event.

## Promotion

- Social Media
- Email
- Flyers

## Follow-up
Steps for follow-up after the event.

Steps for follow-up after the event.
3 changes: 2 additions & 1 deletion docs/ctwr-templates/Meeting_Minutes_Template.md
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@@ -1,6 +1,7 @@
# Meeting Minutes Template

## Date

[YYYY-MM-DD]

## Attendees (# of attendees)
Expand All @@ -9,4 +10,4 @@

## Notes

## Action Items
## Action Items
12 changes: 11 additions & 1 deletion docs/faq/index.md
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@@ -1,31 +1,41 @@
# Frequently Asked Questions (FAQ)

## What is CivicTechWR?

CivicTechWR is a community group focused on solving local issues through design and technology.

## How can I get involved?

You can get involved by attending our meetups, joining our Slack, and contributing to our projects on GitHub. Check the [Get Involved](../index.md#get-involved) section for more details.

## When and where are the meetups?

Our meetups are usually scheduled regularly. You can find the latest schedule and venue details on our [Meetup page](https://www.meetup.com/civictechwr/).

## How can I join the Slack community?

Join our Slack community by following this [invite link](https://join.slack.com/t/civictechwr/shared_invite/zt-2ldijjy0i-gaGvPkuafPt9Zpn7jml70w).

## What kind of projects does CivicTechWR work on?

We work on a variety of projects that aim to address local community issues using technology and design. Check our [GitHub repository](https://github.com/CivicTechWR) to see our current and past projects.

## How can I contribute to a project?

You can contribute by checking out our projects on [GitHub](https://github.com/CivicTechWR) and following the contribution guidelines provided in each project repository.

## Who can join CivicTechWR?

Anyone with an interest in using technology and design to solve community issues is welcome to join.

## Do I need any specific skills to join?

No specific skills are required. We welcome people with diverse backgrounds and skill sets.

## How can I stay updated on CivicTechWR activities?

You can stay updated by joining our [Meetup group](https://www.meetup.com/civictechwr/), our [Slack community](https://join.slack.com/t/civictechwr/shared_invite/zt-2ldijjy0i-gaGvPkuafPt9Zpn7jml70w), and following our [GitHub repository](https://github.com/CivicTechWR).

## Where can I find more information?
For more detailed information, visit our [website](https://civictechwr.org).

For more detailed information, visit our [website](https://civictechwr.org).
6 changes: 5 additions & 1 deletion docs/guidelines/Communication_Guidelines.md
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# Communication Guidelines

## Purpose

To ensure clear, respectful, and effective communication within the CivicTechWR community.

## General Principles

- Be respectful and considerate.
- Listen actively and respond thoughtfully.
- Use clear and concise language.

## Communication Channels

- **Slack:** For real-time communication and collaboration.
- **Email:** For formal and detailed communication.
- **GitHub:** For project-related discussions and issues.
- **Meetup.com:** For event announcements, RSVPs, and community updates.

## Conflict Resolution

- Address conflicts promptly and respectfully.
- Seek to understand different perspectives.
- Escalate to organizers if necessary.
- Escalate to organizers if necessary.
5 changes: 4 additions & 1 deletion docs/guidelines/Contribution_Guidelines.md
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@@ -1,15 +1,18 @@
# Contribution Guidelines

## How to Contribute

- Fork the repository.
- Create a new branch for your work.
- Make your changes.
- Submit a pull request for review.

## Best Practices

- Write clear and concise commit messages.
- Follow the coding standards and style guide.
- Test your changes thoroughly before submitting.

## Code of Conduct
Ensure your contributions align with our Code of Conduct.

Ensure your contributions align with our Code of Conduct.
5 changes: 5 additions & 0 deletions docs/guidelines/Event_Planning_Guide.md
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Expand Up @@ -5,26 +5,31 @@ This guide provides a structured approach to planning events within the CivicTec
## Steps for Planning an Event

### 1. Define the Event

- Purpose
- Audience
- Goals

### 2. Logistics

- Date and Time
- Venue
- Equipment

### 3. Promotion

- Marketing Materials
- Channels (social media, emails, posters)
- Timeline

### 4. Execution

- Team Roles and Responsibilities
- On-the-Day Checklist
- Contingency Plans

### 5. Post-Event

- Follow-Up with Participants
- Feedback Collection
- Reporting and Reflection
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6 changes: 5 additions & 1 deletion docs/guidelines/SocialMedia_Guidelines.md
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# Social Media Guidelines

## Purpose

To guide the appropriate and effective use of social media for CivicTechWR.

## Best Practices

- Be respectful and positive.
- Use official hashtags and handles.
- Share relevant content and updates.

## Platforms

- **Twitter:** For quick updates and engagement.
- **Facebook:** For community interaction and event promotion.
- **LinkedIn:** For professional networking and announcements.
- **Instagram:** For sharing visual content and event highlights.
- **Meetup.com:** For event announcements and RSVPs.

## Content Guidelines

- Ensure accuracy and relevance.
- Avoid controversial topics.
- Engage with followers respectfully.
- Engage with followers respectfully.
15 changes: 14 additions & 1 deletion docs/index.md
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Expand Up @@ -5,41 +5,54 @@ CivicTechWR is a community group dedicated to solving local issues through desig
## Sections

### Policies

Explore the principles and rules guiding our community:

- [Code of Conduct](policies/Code_of_Conduct.md): Our standards for respectful and inclusive behavior.
- [Diversity and Inclusion Policy](policies/Diversity_and_Inclusion_Policy.md): Promoting diversity and equity.

### Guidelines

Learn how to communicate, contribute, and plan effectively:

- [Communication Guidelines](guidelines/Communication_Guidelines.md): Best practices for communication.
- [Contribution Guidelines](guidelines/Contribution_Guidelines.md): Steps for getting involved and contributing.
- [Event Planning Guide](guidelines/Event_Planning_Guide.md): Organizing events and meetups.
- [Social Media Guidelines](guidelines/SocialMedia_Guidelines.md): Managing our social media presence.

### Meeting Minutes

Keep track of past discussions and decisions:

- [2024-06-19 Meeting Minutes](meeting-minutes/2024-06-19_Meeting_Minutes.md)

### Templates

Useful templates for effective collaboration:

- [Event Planning Template](ctwr-templates/Event_Planning_Template.md)
- [Meeting Minutes Template](ctwr-templates/Meeting_Minutes_Template.md)

### FAQ

Find answers to common questions:

- [Frequently Asked Questions](faq/index.md)

## Get Involved

Explore the documentation to find out how you can contribute to our projects, attend events, and collaborate with others in the CivicTechWR community.

### Attend Our Meetups

Join our community on [Meetup](https://www.meetup.com/civictechwr/) to stay updated on upcoming events and gatherings.

### Join Our Slack

Connect with us on [Slack](https://join.slack.com/t/civictechwr/shared_invite/zt-2ldijjy0i-gaGvPkuafPt9Zpn7jml70w) to participate in discussions, collaborate on projects, and stay in the loop with our latest activities.

### Contribute on GitHub

Check out our projects and contribute on [GitHub](https://github.com/CivicTechWR).

For more information, visit our [website](https://civictechwr.org).
For more information, visit our [website](https://civictechwr.org).
6 changes: 4 additions & 2 deletions docs/meeting-minutes/2024-06-19_Meeting_Minutes.md
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Expand Up @@ -16,7 +16,9 @@
- 7:40 - 8:00 PM: Progress report and cleanup

## Notes

### Sponsors

- Venue: Den 1880
- Food & Refreshments: Dreamside Digital
- Software Tools: Foxxwood.com
Expand All @@ -26,7 +28,7 @@
- Headshots by Terry postponed to July 3rd. If interested, reach out to Terry on Slack
- Unfortunately we were not selected for the Upstream Fund
- We are adopting the Seasons model! This is week 1 of season 1, which puts our cutoff for new projects at July 24, and our Demo Day at Sept 4.
-
-

- If you want to become a CivicTechWR organizer, join the #organizers channel on Slack and check out the project board on Github.
There’s lots to do!
Expand All @@ -37,9 +39,9 @@ There’s lots to do!
Outcome so far is to keep exploring and experimenting.

#### Radical Transparency

- David proposed developing a platform that leverages AI to review and summarize city council meetings.
- This platform can help people understand what took place in these meetings.
- It can also be a valuable resource during election time, allowing voters to learn where candidates stand on the issues they care about most.
- The ability to search within the platform would greatly help people stay informed.
- This idea can also be adapted to other formats, such as school board meetings.

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