Create Contractor compliance policy #441
Conversation
Approval required from the WCA Board
minor formatting updates
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Is this at all related to the governance working group? |
No it is a policy that should have been in place when we first brought on paid contractors |
| 1. The subcommittee may include but is not limited to: | ||
| 1. At least one Board member; | ||
| 2. The leader of the relevant Team or Committee (if any); | ||
| 1. If the leader is unable to participate on the subcommittee due to a conflict of interest they may be replaced by a Senior Member of the Team or Committee |
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If this is "may include but not limited to" then it seems like there are no requirements for who is on the subcommittee, other than members being WCA Staff. In that case, this whole section has no purpose.
If a Board member is required, or a committee leader for whom the contractor will be working with, that should be more explicitly declared.
| The purpose of this policy is to define how the WCA handles contractors who provide services for the organization in return for monetary benefit. | ||
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| ## Policy | ||
| 1. The Board in its absolute discretion has the ability to determine the need for the WCA to seek assistance from a contractor in delivering key services for the functioning of the organization |
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Clunky wording. Note on Board having absolute discretion is supported by Bylaws and does not need to be duplicated here. Suggesting this simplification:
| 1. The Board in its absolute discretion has the ability to determine the need for the WCA to seek assistance from a contractor in delivering key services for the functioning of the organization | |
| 1. The Board decides if outside help from a contractor is needed to deliver services for the organization's operations. |
| 2. Advertising the open positions as required; | ||
| 3. Interviewing applicants; | ||
| 4. Negotiating with selected applicants on the contents of the contract; | ||
| 1. Contents of the contract includes but is not limited to hours of work, terms of compensation and deliverables |
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| 1. Contents of the contract includes but is not limited to hours of work, terms of compensation and deliverables | |
| 1. Contents of the contract, including but not limited to: hours of work, terms of compensation, and deliverables |
| 4. Negotiating with selected applicants on the contents of the contract; | ||
| 1. Contents of the contract includes but is not limited to hours of work, terms of compensation and deliverables | ||
| 5. Receiving periodic updates on the progress of the work carried out by the contractor; | ||
| 6. Providing updates to the Board on the work carried out by the contractor |
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| 6. Providing updates to the Board on the work carried out by the contractor | |
| 6. Providing updates to the Board on the work carried out by the contractor; |
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| ## Policy | ||
| 1. The Board in its absolute discretion has the ability to determine the need for the WCA to seek assistance from a contractor in delivering key services for the functioning of the organization | ||
| 1. Team or Committee leaders may approach the Board with a proposal to have part of the duties of their team or committee be handled by a contractor |
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| 1. Team or Committee leaders may approach the Board with a proposal to have part of the duties of their team or committee be handled by a contractor | |
| 1. Team or Committee leaders may approach the Board with a proposal to have part of the duties of their team or committee be handled by a contractor. |
I believe a period is needed for consistency?
| 1. The subcommittee may include but is not limited to: | ||
| 1. At least one Board member; | ||
| 2. The leader of the relevant Team or Committee (if any); | ||
| 1. If the leader is unable to participate on the subcommittee due to a conflict of interest they may be replaced by a Senior Member of the Team or Committee |
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| 1. If the leader is unable to participate on the subcommittee due to a conflict of interest they may be replaced by a Senior Member of the Team or Committee | |
| 1. If the leader is unable to participate on the subcommittee due to a conflict of interest they may be replaced by a Senior Member of the Team or Committee. |
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Edit: After further internal discussion, the use of "unfairly" is enough to explain the difference here.
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This is a policy to regulate how we deal with contractors